You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archivefolder without deleting them. There are several benefits to using Archive. Archived items remain easy to find from the search box or by navigating to your Archivefolder.
By default, when you type a term in the Search box, Outlook searches all folders in your mailbox. In the Delete group, select Archive. You can also use the Backspacekey to immediately archive one or more selected messages. You'll find it in your Outlook folder list. Your messages will be moved to the Archivefolder. If you archive a message by mistake, go to the Archivefolder and move the message back to your Inbox. Older versions of Outlook do not have the Archive button on the ribbon.
You can archive one or more selected messages by clicking the Backspacekey. If you click the Delete key, the messages go to the Deleted Items folder.
You cannot change the behavior of the Backspace key. Note: If you have a message open in its own window instead of the Reading pane, the Backspace key will not archive the message. You have to close the message and view it in the Reading pane for the Backspace keyto archive the message. When the message is open in a new window, the only way to archive the message is by using the Archive button on the ribbon. To prevent the Backspace key from moving items to the Archive folder, you can add the following registry entries to disable this functionality.
Important Follow the steps in this section carefully. Serious problems might occur if you modify the registry incorrectly. Before you modify it, back up the registry for restoration in case problems occur.
Your Archivefolder is in the folder list. By default, when you search for Outlook items by using the Search Current Mailbox feature at the top of your folder list, Outlook searches your entire mailbox. If you want to scope the search to your Archive folder only, first select the Archive folder in the folder list. Your search box will now search only the Archive folder. Online Archive is a feature for Microsoft enterprise customers who have uncommonly large mailboxes.
Note: a dialog box will open at the same time to tell you this feature does not support the IMAP and Exchange account, please click OK to close it. In the Please select folders window, check the folders you will back up into a data file and then click OK to finish this step.
Then it returns to the Merge multiple folders into a data file window, please choose a data file or create a new data file to locate the selected folders. If you need, specify a date range for the items, keep the folder structure and name, and then click the OK button.
Now, all the folders you specified have been archived into the new data file and displayed in the Navigation Pane, you can go to the Folders view to check for folders, see screenshot:. If you want to have a free trial day of this utility, please click to download it , and then go to apply the operation according above steps. But do you know how to save attachments in one archived email?
Try solutions in this article. Search archive folders in Outlook By default, Outlook search emails in the current folder you are locating, you can also change to search all email folders in Outlook manually or automatically. With this tutorial, you will learn how to show the archive folder in the Navigation Pane and then search emails in it.
Change archive. The solutions in this article will help you get it easily. Cancel or turn off auto archive in Outlook After enabling auto archive function in your Outlook, an auto archive dialog box will display on time to remind you of archiving the items. This tutorial will show you how to manually cancel or turn off the auto archive function in Outlook. Merge multiple archive pst files in Outlook For example, you change to a new computer and add your email accounts into Microsoft Outlook with a new Outlook data file, but now you want to merge the old Outlook data file.
In this article, you will learn how to merge multiple. Note: The other languages of the website are Google-translated.
Back to English. Log in. Remember Me Forgot your password? If you don't see the Archive page in the Microsoft compliance center, ask your administrator to assign you the necessary permissions. Go to Microsoft compliance center and sign in. In the left pane of the Microsoft compliance center, click Information governance , and then click the Archive tab.
The Archive page is displayed. The Archive mailbox column indicates whether an archive mailbox is enabled or disabled for each user. A warning is displayed saying that if you enable the archive mailbox, items in the user's mailbox that are older than the archiving policy assigned to the mailbox will be moved to the new archive mailbox. The default archive policy that is part of the retention policy assigned to Exchange Online mailboxes moves items to the archive mailbox two years after the date the item was delivered to the mailbox or created by the user.
For more information, see the More info section in this article. It might take a few moments to create the archive mailbox. When it's created, Archive mailbox: enabled is displayed in the details pane for the selected user. You might have to click Refresh to update the information in the details pane. You can also bulk-enable archive mailboxes by selecting multiple users with disabled archive mailboxes use the Shift or Ctrl keys. After selecting multiple mailboxes, click Enable in the details pane.
You can also use the Archive page in the Microsoft compliance center to disable a user's archive mailbox. After you disable an archive mailbox, you can reconnect it to the user's primary mailbox within 30 days of disabling it. In this case, the original contents of the archive mailbox are restored.
After 30 days, the contents of the original archive mailbox are permanently deleted and can't be recovered. So if you re-enable the archive more than 30 days after disabling it, a new archive mailbox is created. The default archive policy assigned to users' mailboxes moves items to the archive mailbox two years after the date the item is delivered. If you disable a user's archive mailbox, no action will be taken on mailbox items and they will remain in the user's primary mailbox.
A warning message is displayed saying that you'll have 30 days to re-enable the archive mailbox, and that after 30 days, all information in the archive will be permanently deleted.
It might take a few moments to disable the archive mailbox. When it's disabled, Archive mailbox: disabled is displayed in the details pane for the selected user. You can also bulk-disable archive mailboxes by selecting multiple users with enabled archive mailboxes use the Shift or Ctrl keys. After selecting multiple mailboxes, click Disable in the details pane.
You can also use Exchange Online PowerShell to enable archive mailboxes.
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